Everything a finish trade sub
needs to run jobs right.
From the first lead to the final punch item. One system, every feature, unlimited users.
Phased tracking. By room. By trade.
Every room in every home moves through the same phases. Scaftra tracks each one independently so you always know exactly where things stand.
Field Measure
Capture measurements on site. OCR reads handwritten notes. Templates auto-created.
Delivery
Track what shipped, what arrived, what's damaged. Log it per room.
Install
Run customizable checklists as your crew works. Track progress by room and trade.
Completion
Final QC checklist. Client signoff. CYA photos. Punch list if needed.
Customizable Install Checklists
Create checklist templates by trade and phase. Cabinets have different QC criteria than countertops. Flooring is different from trim. Build the checklists that match how your crews actually work, then assign them by trade and phase.
OCR-powered measurement capture.
Take a photo of handwritten field measurements. Scaftra reads them automatically using a two-pass AI OCR with dictionary correction for accuracy. No more squinting at photos or re-typing numbers.
Photo to data
Snap a photo of field notes. OCR extracts measurements into structured line items automatically.
Dictionary correction
Custom dictionary learns your trade terms. Improves accuracy over time as your team uses it.
Approval workflow
Captures go through draft, review, and approval. Nothing moves forward until measurements are confirmed.
Record, transcribe, track action items.
Stop losing decisions to "I thought we agreed on..." Record meetings, get automatic transcriptions, capture action items, and distribute minutes. Everything attributed, nothing forgotten.
Video meetings and recording
Host video meetings directly in Scaftra and record them. No Zoom, no Teams, no separate tool.
Auto transcription
Recordings are transcribed automatically. Full transcript attached to the meeting record for future reference.
Action items
Capture decisions and action items during the meeting. Assign owners. Track completion.
Distribute minutes
Send meeting minutes to the team with one click. Everyone stays aligned.
Proof beats arguments. Every time.
Timestamped photos tied to specific rooms and install phases. Scoring rules that tell you how covered you are before you leave the jobsite.
Photo capture
Timestamped photos on every capture. Tied to a specific room and install phase, not just the project.
CYA Score
Scoring rules calculate how complete your proof documentation is. Know your exposure before you leave the site.
Scope, flag, threshold, and cap rules
Define what proof is required per trade and phase. Flag missing items. Set thresholds for acceptable scores. Cap penalties so one miss doesn't tank the whole score.
Your installer's daily dashboard.
A purpose-built field interface for the crews doing the work. Today's rooms, today's scope, photos that go directly into the project record. Not a photo bucket. Context-aware documentation.
Today's work
Installers see their scheduled rooms for today. Scope, phase, checklist. No digging through a project list.
Photos into the record
Photos taken in the field app go directly into the project, tied to the specific room and install phase. Not a separate photo bucket like CompanyCam. The photo IS the documentation.
Mark complete, flag issues
Check off tasks, advance phases, flag punch items. All from the jobsite. Status updates flow to the office in real time.
Not generic. Trade-specific.
Cabinets and countertops each have their own workflow. Because a countertop fabrication order has nothing in common with a cabinet delivery checklist.
Cabinets
Delivery tracking, install workflow, field measure, stage validation, and approval gates. Each stage has requirements that must be met before advancing.
Countertops
Full pipeline: field measure, fabrication order, material specs (stone, edge profiles, sink types), QA inspection, and install checklists. 20+ dedicated data points.
Appliances
Built-in appliance spec sheet lookup tool. Search by model, pull specs instantly, and assign to rooms. No more digging through manufacturer websites for cut sheets.
Selections, iterations, approvals. All in one place.
Every custom home has unique selections. Homeowners change their minds. Designers iterate. Scaftra keeps the full history so the field always has the latest specs.
Design workspace
Room-based design management with iterations and concept comparison. Fork concepts, compare options, adopt the winner. Full history preserved.
Client portal
Homeowners see their project progress, approve selections, view design iterations, browse photos, and communicate with the team. Self-serve.
In-app messaging
Clients message the team directly in the portal. Replies trigger email alerts. If the client replies to the email instead of logging in, the message is consumed back into the portal thread.
Design briefs
Capture the homeowner's vision, preferences, and requirements before design starts.
Approval workflows
Homeowners approve designs in the portal. Approvals are timestamped and attributed. No more "I never approved that."
File management
Upload and organize files by category: measurements, designs, installation photos, punch list, documents. Access tracking on every file.
RFIs, Submittals, Punch Lists, Daily Logs.
The standard construction document workflows, built into the same system as your installs. No separate tool.
RFIs
Create, track, and resolve Requests for Information with threaded discussions and status tracking.
Submittals
Submit materials and specs for approval. Track status from submission through approval or rejection.
Punch lists
Flag issues, assign owners, track resolution. Per project, per room. Close the loop on every item.
Daily logs
Document site activity, weather, progress notes, and trade-specific entries. Submitted and reviewed per project.
Win the job. Then track it.
Lead capture, opportunity pipeline, dealer submission workflows, and lead-to-project conversion. The sales side feeds directly into the install side.
Lead capture
Capture leads with duplicate detection. Track source, timeline, room types, and finish preferences.
Opportunity pipeline
Stage progression from prospecting through close. Pipeline value, win probability, and expected close dates.
Dealer workflows
Dealers submit leads through an approval queue. Managers approve, reject, or return. Clean handoff into the project pipeline.
Lead-to-project conversion
Won a lead? Convert it to a project with one click. All the context carries over.
Estimates with scope snapshots.
Build estimates as itemized breakdowns or simple line item totals. When an estimate is approved, the scope is snapshotted so you always know exactly what was agreed to.
Scoped line items
Build estimates with trade-specific line items organized by section. Every line tied to a scope.
Scope snapshots
When an estimate is approved, the scope is locked. Changes after approval are tracked separately. No more "that wasn't in the original scope."
Approval workflow
Estimates move through approve, revise, or cancel. Full history of who approved what and when.
Stay on top of your day.
Personal task management, dashboard metrics, and activity feeds that keep you focused on what matters today.
Personal todo list
Your own task list inside Scaftra. Track personal action items, follow-ups, and reminders alongside your project work. Always visible on your dashboard.
Dashboard and daily digest
Active projects, open tasks, overdue items, upcoming installs. Priority items surfaced automatically. One screen to start your day.
Activity feed
See what changed across your projects. Status updates, communications, document activity. Filterable by project.
Ready for calmer jobs?
Join the early access list. We're working with finish trade teams now.